PROCUREMENT CIRCULAR are issued by the Administrator of the State Procurement Office to transmit policies, procedures, directions, and instructions.
The procurement circulars listed below are current. Contact the SPO at (808) 586-0554 for any missing attachments to a circular or for any further information on these circulars. The letters (C) and (E) when used following the circular number represents distribution, "C" means Chief Procurement Officers and the "E" means executive agencies.
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Circular Number
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Dated | Subject | Distribution |
|---|---|---|---|
| 1997-01 | 1/09/1997 | Surplus Property Program | Chief Procurement Officers; Executive Departments |
| 1997-03 | 2/27/1997 | Partners in Employment Program (PEP) | Chief Procurement Officers; Executive Departments |
| 1997-05 | 7/01/1997 | Requirements Contracts | Chief Procurement Officers; Executive Departments |
| 1997-10 | 9/19/1997 | Annual Inventory Reporting Requirements | Chief Procurement Officers; Executive Departments |
| 1998-08 | 9/23/1998 | Telecommunications Equipment Statewide | Executive Departments |
| 1999-03 | 7/13/1999 | Act 162, SLH 1999 (S.B. 1101) on Remedies of Part VIII, Chapter 103D, HRS | Executive Departments |
| 1999-07(C) | 2/21/1999 | "Recycled Oil Act", Act 053, SLH 1999 (HB1350, H.D.1) | Chief Procurement Officers (Excluding the Counties) |
| 1999-07(E) | 9/21/1999 | "Recycled Oil Act", Act 053, SLH 1999 (HB1350, H.D.1) | Executive Departments |
| 1999-08 | 9/21/1999 | "Recycled Oil Act", Act 053, SLH 1999 (HB1350, H.D.1) | Chief Procurement Officers (Counties only) |
| 2000-01 | 1/28/2000 | Conducting a Pre-Proposal Conference | Executive Departments; c: CPOs |
| 2000-04 Amend 1 | 7/07/2000 | Act 141 (SB 2521) | Executive Departments; c: CPOs |
| 2000-06 | 8/02/2000 | Statuatory Changes to the Procurement Code | Chief Procurement Officers; Executive Departments |
| 2000-07 | 9/06/2000 | Reciprocal Preference Law | Chief Procurement Officers; Executive Departments |
| 2001-01 | 2/05/2001 | New Standard Form Contracts and General Conditions | Chief Procurement Officers; UH & HHSC |
| 2001-03 | 3/14/2001 | Procurement Policy Board | Executive Departments, Except DOE, OHA & UH |
| 2001-05 | 4/04/2001 | Corrected Pages for the New Standard Contract Forms and the General Conditions | Chief Procurement Officers, UH & HHSC |
| 2001-06 | 6/27/2001 | Changes to the Reporting Requirements for State Property | Chief Procurement Officers; Executive Departments |
| 2001-10 | 10/19/2001 | Corrected Pages for the New Standard Form Contract for Professional Services | Chief Procurement Officers, UH & HHSC |
| 2001-12 | 11/08/2001 | Rescission of the Corporate Resolution and Corporate Seal Requirements for Contract | Executive Departments, Except DOE, OHA & UH; c: CPOs |
| 2001-13 | 11/30/2001 | Disposal of State Property | Executive Departments |
| 2002-03 | 5/15/2002 | Accessing Public and Procurement Notices on the Internet | Chief Procurement Officers; Executive Departments |
| 2002-04 | 6/28/2002 | New State Procurement Office Form SPO Form-18, Requests for Procurement Services | Executive Dept. |
| 2002-04 Amend2 | 2/04/2004 | Request for Procurement Services (Goods and Services) SPO Form-18 | Executive Dept |
| 2002-06 | 9/17/2002 | Implementation of the Hawaii Supreme Court's January 28, 2002 Decision in the Okada Trucking Case | Executive Departments |
| 2002-07 | 9/27/2002 | Professional Services List | Chief Procurement Officers; Executive Departments |
| 2003-04 | 5/09/2003 | Procurement Notices System | Executive Dept., Chief Procurement Officers |
| 2003-04, Amend1 | 5/28/2003 | Procurement Notices System | Executive Departments, Chief Procurement Officers |
| 2003-05 | 8/27/2003 | State Internet Portal | Chief Procurement Officers, Executive Departments |
| 2003-06 | 9/23/2003 | State of Hawaii Purchasing Card | Executive Dept |
| 2003-06Amend1 | 10/13/2004 | State of Hawaii Purchasing Card - Restricted and Blocked Purchasing Card Transactions | Executive Dept; Chief Procurement Officers |
| 2003-06Amend2 | 12/15/2004 | State of Hawaii Purchasing Card - Management Oversight and Controls | Executive Depts; Chief Procurement Officers |
| 2003-06Amend3 | 2/02/2005 | State of Hawaii Purchasing Cards - Merchant Category Codes | Executive Department; Chief Procurement Officers |
| 2003-06Amend4 | 3/03/2005 | State of Hawaii Purchasing Card Rebates | Executive Department; Chief Procurement Officers |
| 2003-06Amend5 | 3/22/2005 | State of Hawaii Purchasing Cards SPO Price List Vendors | Executive Department Heads Chief Procurement Officers |
| 2003-06Amend6 | 5/17/2005 | State of Hawaii Purchasing Cards Frequently Asked Questions | Executive Department Heads Chief Procurement Officers |
| 2003-06Amend7 | 1/20/2006 | State of Hawaii Purchasing Card - Restricted and Block Purchasing Card Transactions | Executive Dept; Chief Procurement Officers |
| 2003-06Amend8 | 12/12/2006 | State of Hawaii Purchasing Cards Emergency pCard | Executive Department Heads Chief Procurement Officers |
| 2003-06Amend9 | 11/23/2007 | State of Hawaii Emergency pCard | Executive Department Heads; Chief Procurement Officers |
| 2003-08 | 11/12/2003 | Hawaii Products | Executive Dept. c: CPOs |
| 2003-09 Amend 3 | 4/12/2006 | Inter-Island Airline Ticketing | Executive Department Heads (excluding DOE, OHA, and UH) |
| 2004-03 | 8/17/2004 | Young Brothers, Ltd. | Executive Departments; Chief Procurement Officers |
| 2004-04 | 8/25/2004 | Posting Health and Human Services Requests for Proposals on the Internet | Executive Departments |
| 2004-05 | 8/27/2004 | Homeland Security - Office for Domestic Preparedness (ODP,) Defense Supply Center Philadelphia (DSCP) Purchase Program | Executive Departments; Chief Procurement Officers |
| 2005-02 | 4/27/2005 | Reporting of Health and Human Services Purchases Pursuant to Chapter 103F, HRS | Executive Departments; Superintendent, Department of Education; Administrative Director of the Courts; The Judiciary |
| 2005-03 | 7/20/2005 | Summary of Legislative Bills Affecting Procurement | Executive Departments; Chief Procurement Officers |
| 2005-04 | 8/01/2005 | Hawaii Compliance Express | Chief Procurement Officers; Executive Dept Heads |
| 2005-04 Amend 1 | 9/29/2005 | Hawaii Compliance Express | Chief Procurement Officers Executive Department Heads |
| 2005-04 Amend 2 | 5/26/2006 | Hawaii Compliance Express | Chief Procurement Officers; Executive Dept Heads |
| 2005-04 Amend3 | 6/29/2007 | Hawaii Compliance Express | Chief Procurement Officers; Executive Dept Heads |
| 2005-05 | 12/23/2005 | Fillable State Procurement Office Forms | Executive Department Heads (Except DOE, UH, & OHA) |
| 2006-01 | 1/20/2006 | Reporting of Awards Pusuant to Chapter 103D, HRS | Executive Departments; cc: Chief Procurement Officers |
| 2006-01Amend1 | 2/27/2006 | Reporting of Awards Pursuant to Chapter 103D, HRS (Procurement Reporting System) | Executive Dept Heads; c: Chief Procurement Officers |
| 2006-01Amend2 | 3/15/2006 | Procurement Reporting System | Executive Dept Heads; c: Chief Procurement Officers |
| 2006-01Amend3 | 6/01/2006 | Procurement Reporting System | Executive Department Heads c: Chief Procurement Officers |
| 2006-02 | 2/22/2006 | Campaign Contributions by State and County Contractors Section 11-205.5, Hawaii Revised Statutes | Executive Department Heads Chief Procurement Officers |
| 2006-04 | 7/26/2006 | Products and Services Available from Hawaii Correctional Industries | Executive Department Heads Chief Procurement Officers |
| 2006-07 Amend1 | 6/29/2007 | Small Purchase Guidelines and the Hawaii Electronic Procurement System | Executive Dept Heads; c: Chief Procurement Officers |
| 2006-08 | 11/16/2006 | Hawaii Electronic Procurement System (HePS) | Executive Department Heads (except DOE, UH, HHSC and OHA) c: CPOs |
| 2006-09 | 12/12/2006 | Cooperative Purchasing Agreement Compliance Requirements | Executive Department Heads c: Chief Procurement Officers |
| 2006-11 | 12/29/2006 | Hawaii Administrative Rules (HAR) Chapter 3-124, Preferences (Interim) | Executive Dept Heads c: Chief Procurement Officers |
| 2006-11 Amend1 | 3/03/2008 | Hawaii Administrative Rules (HAR) Chapter 3-124, Preferences (Interim) | Executive Department Heads; c: Chief Procurement Officers |
| 2007-02 | 5/08/2007 | Excess State Property | Executive Department Heads CPOs for The Judiciary, The Senate, House of Representatives, OHA, DOE, UH, HHSC |
| 2007-03 | 5/24/2007 | Intra-State and Out-of-State TRAVEL PROCEDURES | Executive Dept Heads; cc: Chief Procurement Ofcs |
| 2007-03 Amend 1 | 8/15/2007 | Intra-State and Out-of-State Travel Procedures | Executive Department Heads (Except DOE, UH, OHA, HHSC) |
| 2007-03 Amend 2 | 10/08/2007 | Intra-State and Out-of-State Travel Procedures | Executive Department Heads (Except DOE, UH, OHA, HHSC) c: Chief Procurement Officers |
| 2007-03 Amend 3 | 7/23/2008 | Intra and Out-of-State Travel Procedures Checked Baggage Policy | Executive Department Heads |
| 2007-04 Amend 2 | 8/15/2007 | Hawaii Superferry | Executive Department Heads (Except DOE, UH, OHA, HHSC) |
| 2007-05 | 7/24/2007 | Bid Security, Contract Performance and Payment Bonds | Executive Department Heads |
| 2008-01 | 3/28/2008 | Hawaii Administrative Rules (HAR) Chapter 3-122, Source Selection and Contract Formation | Executive Department Heads |
| 2008-02 | 4/28/2008 | Hawaii Administrative Rules (HAR)Chapter 3-131, Compliance (Interim) | Executive Department Heads |
| 2008-03 | 5/06/2008 | Hawaii Administrative Rules (HAR)Chapter 3-121, Procurement Organization (Interim) | Executive Department Heads |
| 2008-04 | 8/05/2008 | Hawaii Administrative Rules (HAR) Chapter 3-128, Governmental Relations and Cooperative Purchasing (Interim) | Executive Department Heads c: Chief Procurement Officers |
| 2008-05 | 8/19/2008 | Statewide Procurement Training | Executive Department Heads Chief Procurement Officers |
| 2008-06 | 8/26/2008 | Hawaii Administrative Rules (HAR) Chapter 3-120 (Interim), General Provisions | Executive Department Heads |
| 2008-07 | 8/27/2008 | Recording of State Property | Executive Department Heads (Except DOE, UH, HHSC) |
| 2008-08 | 9/05/2008 | Hawaii Administrative Rules (HAR) Chapter 3-124, Subchapter 9, Small Business Preference Rules | Executive Department Heads |
| 2008-09 | 9/15/2008 | SPECIFICATIONS Pursuant to HRS Chapter 103D, Part IV, and HAR, Chapter 3-122, Subchapter 3 | Executive Department Heads Chief Procurement Officers |
| 2008-10 Amend 2 | 2/19/2009 | Notice of Extended Suspension | Executive Departments; Chief Procurement Officers |
| 2008-11 | 11/19/2008 | Hawaii Administrative Rules (HAR) Chapter 3-125 (Interim), Modifications and Terminations of Contracts | Executive Department Heads |
| 2009-01 | 3/09/2009 | Informational Workshop for Vendors, Contractors, and Service Providers on "Doing Business with the State" | Executive Dept; Chief Procurement Officers |
| 2009-02 | 5/05/2009 | Detecting and Preventing Anti-Trust Violations Training Workshops Statewide | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian |
| 2009-02,Amend 1 | 7/06/2009 | Additional Detecting and Preventing Anti-Trust Violations Training Workshop | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian |
| 2009-03 | 5/18/2009 | State Procurement Office (SPO) Procurement Training Workshop Attendance Reports | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian |
| 2009-04 | 7/01/2009 | Statewide Procurement Training | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-04 Amend 1 | 8/20/2009 | Procurement Training Workshops-Schedule for Neighbor Islands | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-05 | 6/24/2009 | Hawaii Admin. Rules (HAR) Chapt. 3-124, Subchapter 9 Small Bus. Preference Rules, Targeted Areas of Emerging Industries | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian |
| 2009-06 | 7/19/2009 | Professional Services List | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-07 | 7/20/2009 | 2009 Procurement Related Legislation | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-07 Act 150 | 7/20/2009 | 2009 Procurement Related Legislation - Act 150 | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-07 Act 175 | 7/20/2009 | 2009 Procurement Related Legislation - Act 175 | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-08 | 8/19/2009 | ACT 175, SLH 2009: PART II, SECTION 3 - Guidance on Procurement of Fresh Meats and Produce, and Animals and Plants | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-09 | 8/20/2009 | ACT 175, SLH 2009: PART I, SECTION 1 Guidance on Proc. Exemptions for Fed. Gen. Svcs Admin.(GSA)Sole Source Vendor | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-10 | 9/10/2009 | HAR Chapts 3-120 Gen Prov, 3-121 Proc Org, 3-125 Modif/Term of Contrcts, 3-128 Govt Rel/Coop Purchase, 3-131 Compliance | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads (except DOE, UH, OHA & HHSC), State Librarian |
| 2009-11 | 9/10/2009 | HAR Chapt 3-124, Subchapt 9 (Interim) Small Bus. Preference Rules & HAR ยง3-125-13 (Interim) Price Adj Constrctn Contract | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads (except DOE, UH, OHA & HHSC), State Librarian |
| 2009-12 | 9/11/2009 | HAR Chapter 3-133 Procurement for the Expedient Use of American Recovery and Reinvestment Act (ARRA) Funds | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-13 | 10/08/2009 | ACT 175, SLH 2009: PART II, SECTIONS 4 to 6 Guidance on Hawaii Products Preference | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
| 2009-14 | 10/14/2009 | ACT 175, SLH 2009: PART I, SECTION 2 Small Purchases Procurements and Performance Bonds for Construction | Chief Procurement Officers |
| 2009-15 | 10/15/2009 | ACT 175, SLH 2009: PART I, SECTION 2 Small Purchases Procurement and Performance Bonds for Construction | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian |
| 2009-16 | 10/29/2009 | ACT 175, SLH 2009: PART III, SECTIONS 7, 9 and 10 Procurement Protests and Disputes | Office of the Governor, Office of the Lieutenant Governor, Executive Department Heads, State Librarian, Chief Procurement Officers |
