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Crisis Purchases of Services

Method of Procurement for Health and Human Services

Pursuant to Chapter 103F, HRS

The Basics

Flowchart (PDF)

Request for CPO Approval for Crisis Purchase of Service Database from  FY 2007 (7/1/06)

Request for CPO Approval for Crisis Purchase of Service Database from FY 2003 through FY 2006 

Form SPO-H-600, Request for Crisis Purchase of Service (For state agencies)

This method of procurement allows a state agency to purchase health or human services quickly when there is an immediate need due to a serious threat to health or safety of a an individual/individuals which cannot be met by any state purchasing agency or under other provisions of chapter 103F, HRS.

See also:

Hawaii Revised Statutes Section 103F-406

Hawaii Administrative Rules, Chapter 3-147

Crises purchases are for services that :

• seriously threaten life, health or safety,

• are not already available through another contract, and

• needed immediately.

Bases for Use:

Both of the following must be met:

1. The crisis results from domestic violence, physical or mental illness or injury, homelessness, etc. and results in a serious threat to life, health and safety; and

2. The crisis generates an immediate and serious need for health or human services that cannot be met by any other purchasing agency that provides health and human services, or under other provisions of Chapter 103F.

Where practicable, approval from the chief procurement officer shall be obtained prior to the purchase.

A written determination of the need to make a crisis purchase and the reasons for selecting the provider shall be included in the contract file.

Limited to immediate need. Term shall not exceed six months, or upon a finding of good cause by the chief procurement officer, twelve months. Subsequent requirements shall be obtained using an alternate procurement method, such as the competitive purchase of service method.

Yes. Where practicable, the required written determination and request for approval shall be submitted to the chief procurement officer. If such submission for approval is not practicable, then the head of the purchasing agency may conclude the purchase and subsequently submit the matter for approval to the chief procurement officer.

Hawaii Revised Statutes

§103F-406 and

Hawaii Administrative Rules