Hawaii State Procurement Office (SPO)

Procurement of Health and Human Services (SPOH) ~  Chapter 103F, HRS

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Restrictive Purchase of Service Awards 

Pursuant to Chapter 103F-403, HRS and Chapter 3-144, HAR

(Sole Source)

 

Background and Purpose

 

Restrictive Purchase of Service Requests Database
(from 7/1/06)

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Restrictive Purchase of Service Requests from FY 2000 to FY 2006

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Form SPO-H 500 Request for Restrictive Purchase of Service (for State agencies) |
   A listing of health and human service Requests for Restrictive Purchases made to the State Procurement Office (SPO) is available on the SPO website. Copies of the most recent requests are also on the website in Adobe Acrobat format. 

 

What is a Restrictive Purchase of Service? 
 A restrictive purchase is a purchase that is restricted to one provider for good cause.
The restrictive purchase of service method of procurement may be used when:

  1. The head of a purchasing agency makes a written determination that there is a basis for restricting the purchase to a purchase from one provider;

  2. The chief procurement officer approves in writing the determination for the restrictive purchase; and

  3. The term of the proposed contract does not exceed two years, or, three years upon a written finding of good cause by the chief procurement officer.

 

When does the Basis for a Restrictive Purchase of Service Occur?

The basis for a restrictive purchase of service exists when the head of a purchasing agency determines that there are circumstances constituting good cause for the purchase, including, but not limited to any of the following:

  1. Only one provider can provide the services needed in a particular geographic area within a county;

  2. Only one provider can provide services with a unique cultural approach designed for a limited target group;

  3. Only one provider satisfies limitations imposed by the source of funds for the procurement, such as in the case when a particular provider is specified by federal law; or

  4. Only one provider has responded to a request for proposals issued in compliance with the procedures established in section 3-143-609.

The mere fact that a particular provider is or has been furnishing services to a purchasing agency does not constitute evidence that the provider is the only source for the type of service required and alone does not constitute good cause for a restrictive purchase. The potential loss of funds at the end of a fiscal year is also not an adequate basis for a restrictive purchase nor is a purchasing agency's failure to plan ahead sufficiently in order to issue a request for proposals and conduct a competitive purchase of services. 

 

Restrictive Purchase of Service Database from FY 2007 

(This database became active 12/19/06
Requests from 7/1/06 have been moved to this database)

 

From FY 2000 to FY 2006 (6/30/06)

Note: This database was utilized until 12/18/06. 

 

Listing from FY 99 to November 2003 (PDF).

 

Questions or comments on the restrictive purchase of services?  Contact:

Mara Smith at 808.587.4704 or mara.smith@hawaii.gov or

Corinne Higa at 808.587.4706 or corinne.y.higa@hawaii.gov. 

 


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