State of Hawaii

State Procurement Office

Procurement of Health and Human Services (SPOH)  

Chapter 103F, HRS

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Last updated: 07/07/08

Competitive Purchases of Services

Method of Procurement for Health and Human Services

(The RFP Process)

Pursuant to Section 103F-402,  Hawaii Revised Statutes and
Chapter 3-143, Hawaii Administrative Rules

 

The Basics

 

Flowchart (PDF) or  html
 
RFPs

 

Forms for applicants
  

Also known as the Request for Proposals (RFP), this method of procurement is used most often when State purchasing agencies buy health and human services.

 

See also

Hawaii Revised Statutes

Section 103F-402,

Part V, Protests

Hawaii Administrative Rules

Chapter 3-142, Planning

Chapter 3-143, Competitive Purchase of Service

Chapter 3-148, Protests

 

For Providers/Applicants:

Where are RFPs that I can apply for now (and RFPs that have been issued in the past)?
Proposal Application Forms (including budget forms) applicants use to respond to an RFP issued by a state agency. 

How do state agencies plan for their RFPs

 

For State Agencies:

RFP Template -State agencies use this to develop an RFP.
RFP Template Reminders   Helpful hints on developing an RFP
RFP  Short Form Template 1 - To streamline the procurement process, be used when services are defined clearly and evaluation is based on qualifications and price. 
RFP Addenda Template with Examples (MS Word )

Statement of Findings and Decision Template

Sample RFP Orientation Meeting Agenda (PDF)
Handbook on Evaluating Proposals for Health and Human Services Pursuant to Chapter 103F, HRS (PDF format)
 
See also  Training Schedule and Workshop Handouts and POST

 

See also

Hawaii Revised Statutes

Section 103F-402,

Part V, Protests

Hawaii Administrative Rules

Chapter 3-142, Planning

Chapter 3-143, Competitive Purchase of Service

Chapter 3-148, Protests

 

The Basics: a Reference

Printable format (Adobe Acrobat format)

 

Brief Description:

Request for proposals (RFP) process to competitively solicit for delivery of health and human services.

Basis for Use:

Purchasing agency has budgeted funds and/or the legislature has appropriated funds for purchase of health and human services.
Procedures:

A request for information (RFI) shall be conducted in preparation for issuing an RFP.

Public notice of the RFP is required.

All criteria that will be used to evaluate proposals and the relative importance of the criteria shall be included in the RFP.

An orientation for applicants shall be conducted.

Proposals are not publicly opened so as to avoid disclosure of contents to competing applicants during proposal evaluation.

Discussions may be held with applicants in accordance with the RFP or administrative rules for clarification purposes.

Notice of award (findings and decision) shall be sent to all responsive and responsible applicants.

Solicitation required:

Yes, via request for proposals (RFP).  The public notice shall be posted on the procurement notices website (PNS) and the RFP shall be posted on the RFP website (RFPW).
Term limit of contract: As stated in the RFP.
Monetary Cap:

Limited by availability of funds.
Protest:

May protest a purchasing agency’s failure HRS Chapter 103F statutes, its administrative rules, or the RFP.  Also contains a request for reconsideration process.
Posting/Reporting Requirements:

Awards shall be posted to the contracts database (CDRS) within five working days of contract execution.
Comments:

Procurement method to be used most often. 

The procurement file shall not be available for public inspection until after the contract has been executed by all parties.
Reference:

Hawaii Revised Statutes

§103F-402  Competitive Purchase of Services

§103F-501  Protest Awards

§103F-502  Right to Request Reconsideration

§103F-503  Award of Contract Suspended During a Protest

§103F-504  Exclusivity of Remedies

and

Hawaii Administrative Rules
   

 

Questions or comments?  Contact:

Mara Smith at 808.587.4704 or mara.smith@hawaii.gov or

Corinne Higa at 808.587.4706 or corinne.y.higa@hawaii.gov.

 

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State Procurement Office ~ 1151 Punchbowl Street, #230A ~ Honolulu, HI  96813 ~ Fax:  808.587.4703