Hawaii State Procurement Office (SPO)

Procurement of Health and Human Services (SPOH)

Chapter 103F, HRS

Please note:  Amended rules were effective 1/23/06 and affect procurement notices. 

The submittal deadline for RFPs shall be at least twenty-eight days from the release date of the request for proposals. 

The following shall have public procurement notices:

• Competitive Purchase of Service (requests for proposals or RFPs)

• Restrictive Purchase of Service (sole source)
  Note: effective 1/23/06, restrictive notices  for the executive branch whose chief procurement officer is the administrator of the State Procurement Office will be posted by the State Procurement Office.

• Requests for Information (RFI)

Required:

1. Procurement notices shall be posted on the Procurement Notices System (PNS) website.

2. NOTE: For RFPs, the RFPs shall be posted to the RFP website (RFPW).

3. RFI Notices shall be posted on the Procurement Notices System (PNS).

Optional:

1. State agencies may also publish procurement notices in the newspaper.

Note:  If  publishing in the newspaper, state agencies shall publish in accordance with the Pricelist for Statewide Publication of Public and Procurement Notices. (See link below).

2. RFPs may also be posted on the PNS.  However, the PNS will only accept one document and you will not be able to post any addenda.  All RFPs shall be posted on the RFP website

Requirements for Posting an RFP Procurement Notice

What information must be in the notice?

Competitive (RFP) -

1. A brief description of the service desired;

2. When and where copies of the request for proposals will be available (include the RFP website as well as where they may pick up or request a hard copy be mailed to them;

3. The submittal deadline for proposals in response to the request for proposals; and

4. The time and place for the orientation, if any, for the request for proposals.

5. Any other information deemed necessary.

reference: Section 3-141-407, HAR, Public Notice and Section 3-143-202, HAR, Public notice of requests for proposals

Restrictive (Sole Source) -

1. In the restrictive request form is a template. Use it.

reference: Section 3-144-203, HAR, Posting of notice of restrictive purchase and Section 3-144-303, HAR, Contents of Notice

If you choose to publish in a newspaper, in which newspaper(s) shall it be published?

The State has a pricelist for public and procurement notices in the newspaper.  See the most current pricelist.  See the Pricelist for Statewide Publication of Public and Procurement Notices,  on the price lists webpage.

How to Post on the Procurement Notices System (PNS) Website

 
See Procurement Circulars 2003-04, Procurement Notices System and 2003-04, Amendment 1 (PDF*)

There is a manual with step-by-step instructions.

See the Procurement Notices System (PNS) website.

The RFP Website (RFPW)

RFPs must also be posted on the RFP Website (RFPW) from the date the RFP is first available.  This is in addition to the PNS. 

Note: The website will automatically archive the RFP after the due date to a "closed RFPs" webpage. 

There is a manual with step-by-step instructions.

See Procurement Circular 2004-04 and More info about the RFPW. 

*Note: To view/print  PDF Documents*, a copy of the freeware Adobe Reader® is needed.  Download the latest version here.

Questions or comments? Contact: 
Mara Smith at 808.587.4704 or mara.smith@hawaii.gov or 
Corinne Higa at 808.587.4706 or corinne.y.higa@hawaii.gov.  

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State Procurement Office ~ 1151 Punchbowl Street, #230A ~ Honolulu, HI  96813