State Procurement Office

Procurement of Health and Human Services (SPOH)  

Chapter 103F, HRS

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Contracts Database Reporting System

(CDRS)

 

 Posting Contract Information

 

Log-in

In MS Excel Format

CDRS Handbook (Updated 10/05 PDF -1.4 mgs)

The FAQ

Public site
Obtain a PASSWORD

 

 

  

What must be Posted?

How do I post contracts?

When does information have to be posted?

Where is the information posted?

Updated 2/20/07! Download your department contract data in MS Excel

 

What must be Posted?

Effective June 1, 2005, all contracts/agreements/MOAs/POs, etc. for health and human services for all methods of procurement and exempt contracts shall be posted on the CDRS.
See SPO Procurement Circular 2005-02, Reporting of Health and Human Services Purchases ...(PDF)

 

How do I post contracts? 

See the CDRS handbook.  and the FAQ. Note that the handbook is a large file.

(Optional form designed to be utilized if the person posting data to the CDRS does not know the contracts details, the contracts specialist can complete the form for the person posting the data.)

 

When does information have to be posted?

See the handbook for details.  Below is a summary:

 

Data

Deadline for Posting

Contract (including MOA'a and MOU's, POs, etc.)

5 working days of contract execution

Contract changes/amendments/supplemental agreements

5 working days of execution

Funds actually expended

60 days of close of fiscal year

90 days of contract expiration
Contract accomplishments 90 days of contract expiration

Where is the CDRS?

Log in to post data or

See the public site for the contracts database.

 

Electronic Format

  • To assist state agencies in verifying information is correct, SPO will post  MS Excel files created from the CDRS periodically.

  • The date the data was taken from the CDRS will be noted.  The files are by department.

  • To save the file to your hard drive, right click  > save target as.

  • Note that all corrections shall be made online on the CDRS.  These files are for your information.  Should you have any questions or need assistance, contact us:

  • Corinne Higa at 587-4706 or corinne.y.higa@hawaii.gov

  • Mara Smith at 587-4704 or mara.smith@hawaii.gov

 

 

 

Summary of Funds Contracted and Expended by Department and Division (created 7/3/06) (PDF)

Summary of Funds Contracted by Department and Division (as of 4/24/05) (PDF)

 

Questions or comments? Contact: 
Mara Smith at 808.587.4704 or mara.smith@hawaii.gov or 
Corinne Higa at 808.587.4706 or corinne.y.higa@hawaii.gov.  

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