HePS for

Government Purchasing Agencies

Log in (for government purchasers)

Training Website Login (for gov't purchasers)

Manuals and Guides

Vendor Letter Template

Agendas and Handouts

The HePS training site

How do government purchasers get on HePS?

What's New?

• New!  The HePS Upgrade is here!

New buyers reference is online. (PDF 4mb)

• HePS User Training -Registration,
  Check to see if you have been confirmed for training here.

• Attention HePS Users:  Note recent amendments to SPO Procurement Circulars

  Date	Procurement Circular (PDF)	Title	Brief Description
  6/29/07	2005-04, Amendmt. 3 See also: 2005-04 Am. 2 2005-04, Am.1 2005-04	Hawaii Compliance Express	Requires purchasers to check HCE prior to awarding. If vendor is compliant, print certificate without requiring it from vendor.  Also applies to Chapter 103F, HRS procurements.
  6/29/07	2006-07, Amendmt. 1 See also: 2006-07	Small Purchase Guidelines and the Hawaii Electronic Procurement System	Updates Guidelines for Small Purchase Procurements-Clarifies that effective 7/1/07 all small purchases between $15,000 to less than $50,000 shall be conducted on HePS.
  See all SPO Procurement Circulars

Upcoming User Training:

User Training must be conducted at a computer lab.

Basic User training, refresher classes and the help clinic are usually scheduled about once a month at

Keoni Ana Lab, 1177 Alakea St., Room 303, Honolulu.

Stay tuned for HePS 200. HePS Advanced Training for Buyers.  This training will be for HePS users who have completed the Basics workshop and have conducted several solicitations on HePS.

Times:

Basic User Training 9:00 AM-2:45 PM

Approver Training 2:55 PM-3:15 PM  Note: Approver Training is held after the Basic User Training

Refresher: 9:00 AM -11:30 AM

Help Clinic: 1:00 PM - 2:00 PM

Advanced Buyer Training: 9:00 AM -2:30 PM

Not everyone should have access to HePS.  It is not like the PNS, PRS, CDRS or RFPW.  Check with your supervisor and your HePS departmental system administrator as to whether you should have access.

HePS is designed for personnel knowledgeable of appropriate procurement, statutes, rules, procedures.  While it is a relatively easy process it is not a simple posting process in the sense that posting a notice on the procurement notices website (PNS) would be.  This is electronic procurement.  All personnel with access to HePS must have adequate training. If you have HePS access and have not already done so, you need to take the Small Purchases and HePS class. You can see the schedule of sessions and register on the SPO Procurement Training Schedule website.  Remember to check the website at least once a month as classes will be added, usually on a monthly basis.

How do government purchasers utilize HePS?

1. A business process meeting is conducted with a department or jurisdiction.. 

2. The department /jurisdiction develops their implementation plan and structure for HePS.

3. The department/jurisdiction system administrator uploads information (with assistance from SicommNet or SPO).  See the forms,  and the Departmental Implementation Guidelines below.

4. Department/jurisdiction sends letters to their vendors advising them they are now procuring on HePS (see vendor letter template below.)

5. Users (buyers/approvers) attend training.

6. Users procure on HePS!