State of Hawaii

State Procurement Office

Procurement of Health and Human Services (SPOH)  

Chapter 103F, HRS

SPO > SPOH > For State Agencies > Workshop Agendas & Handouts > Evaluating Proposals in Response to an RFP for Health & Human Services

This workshop for state purchasing agency staff, provided an overview of proposal evaluation and steps to take from the receipt of proposals to notice of award, including register of proposals, mandatory requirements, correctable errors, rejection of proposals, evaluator and advisor qualifications and training, confidentiality issues, evaluation criteria, scoring proposals and documentation, discussion with applicants after proposal submittal deadline, notice of award - statement of findings and decision, contract negotiations, inadequate response to an RFP.

Prerequisite: The Request for Proposals Process

Attendees: Purchasing personnel, program managers/specialists, or other personnel, who plan, conduct procurements or contract for treatment, crisis, restrictive or small purchase of service contracts.

Thanks to the people who attended. 
Suggestions for other workshops or to improve this one are appreciated.  Contact us.

AGENDA

Handbook on Evaluating Proposals for Health and Human Services (PDF 64kb)

Handout of Powerpoint Presentation (PDF 37kb)

1. Welcome

2. A Little Bit About SPO and Chapters 103D and 103F, HRS

3. Important Housekeeping: Receipt of Proposals ~ Register of Proposals

4. Inadequate Response to an RFP

5. Basic Requirements ~ Is it All There?

6. Rejection of Proposals, Responsive Proposals and Responsible Applicants

7. Evaluators and Advisors

   a.       Training

   b.      Conflicts of Interest

   c.       Confidentiality

   d.      Evaluation Committees

8. Patent Errors-Correction of Errors Discovered after Proposal Submittal Deadline

9. Evaluation Process and Evaluation Criteria

10.  Discussions with Applicants after Proposal Submittal Deadline

11. Modification or Cancellation of Request for Proposals

12. When and How to Use Final Revised Proposals

13. Getting out the Good (and Bad) News - Notice of Award - Statement of Findings and Decision (Sample template)

14. We Only Want the Good Parts - Partial Rejection of a Proposal

15. Documents for Evaluation – What is Official and What is Unofficial

16. Questions & Answers

See handouts and agendas for other SPO Workshops for health and human services

Questions or comments? Contact: 
Mara Smith at 808.587.4704 or mara.smith@hawaii.gov or 
Corinne Higa at 808.587.4706 or corinne.y.higa@hawaii.gov.  

State Procurement Office ~ Procurement of Health & Human Services Home

State Procurement Office Home

Problems with this web page?  Contact  us.

State Procurement Office ~ 1151 Punchbowl Street, #230A ~ Honolulu, HI  96813